Artifact Check, L.L.C

Privacy Policy

Last Updated: August 21, 2024

Artifact Check, L.L.C. (“Artifact Check” or “We”) respect your privacy concerns. This Privacy Notice (the “Notice”) applies to personal data we collect on artifactcheck.com (the “Site”). The Notice describes the types of personal data we obtain, how we use the personal data, and with whom we share it. We also describe the rights you may have and how you can contact us about our privacy practices.

Visitors to the site are subject to important limitations. 

  • Information We Obtain
  1. Information That You Provide to Us:
    1. Personal data that you provide directly to us will be apparent from the context in which you provide it, for example:
  1. If you fill out data fields on our site, you will generally provide your name, contact details and any other information requested fields (“Personal Information”), such as the reason for your enquiry or your product preferences;
  2. If you sign up to receive electronic marketing communications from Us, you will generally provide your Personal Information, and your product preferences;
  3. If you sign up for a feature on our site, you will generally provide your Personal Information and any other information necessary to access the site;
  4. In connection with a job application or related inquiry, you may provide us with certain personal information about yourself (such as that contained in a resume, cover letter, or similar employment-related materials). We use this information for the purpose of processing and responding to your application for current and future career opportunities.
  1. Information That We Collect Automatically:
    1. Our web servers may log information such as Your operating system type, browser or device type, domain, and other system settings, as well as the language your system uses and the country and time zone where your device is located. The web server logs may also record information such as the address of the web page that referred You to our sites and the IP address of the device You use to connect to the Internet. They may also log information about your interaction with the sites, such as which pages you visit. Our apps also log which buttons are pressed or screens that users visit. To control which web servers, collect information by automated means, we may place tags called “web beacons” — small files that link web pages to particular web servers and their cookies. We may also collect information from your browser, such as your browsing history, and use it in conjunction with data gathered from forms and emails to help us understand and respond to your needs.
    2. We use Personal Information that we collect automatically through cookies, non-cookie-based tokens, web beacons, and other automated means for purposes such as customizing and enhancing our visitors’ visits to the site, facilitating use of the sites, collecting statistics about your visits to the site, and understanding the manner in which our visitors browse the site. Our apps also log which buttons are pressed or screens that users visit. We also use the information to help diagnose technical and service problems, administer the site, and identify visitors to the site. We use clickstream data to determine how much time visitors spend on web pages of the site, how visitors navigate through the site, and how we may tailor the site to meet the needs of our visitors. We use the Personal Information for the purposes described above because we have a legitimate interest in operating and improving our site and developing and improving our apps that is not overridden by your interests, rights, and freedoms to protect Personal Information about you.
  2. “Do Not Track” Signals:
    1. Your browser settings may allow you to transmit a “Do Not Track” signal to websites and online services you visit. Like many other websites and online services, we do not currently process or respond to “Do Not Track” signals from your browser or to other mechanisms that enable choice. Both We and others (such as our service providers) may collect Personal Information about our visitors’ online activities over time and across third- party websites.
  3. Social Media Widgets:
    1. The site includes social media functions, such as the Blog, Twitter, LinkedIn, and Facebook widgets. These widgets may collect information about which pages you visit on the site and the IP address of the device you use to connect to the Internet. The widgets may also set a cookie to ensure the features are functioning properly.
    2. Social media functions and widgets are hosted either by a third party or directly on the site. Your interactions with the social media functions and widgets located on the site are governed by the privacy policies of the companies that provide them. If you use any of the social media functions or widgets on our site, we strongly suggest you review the privacy policies of the companies that provide those functions and features.
  4. Information That We Obtain from Third Parties:
    1. Information that we collect from third parties will generally consist of publicly available profile information (such as your preferences and interests), for example from public social media posts.
    2. Third-Party Links:

The site or our apps may contain links to other websites that Artifact Check does not own or operate. We provide links to third-party websites as a convenience to the user. These links are not intended as an endorsement of or referral to the linked websites. The linked websites have separate and independent privacy policies, notices, and terms of use. We do not have any control over such websites, and therefore we have no responsibility or liability for the manner in which the organizations that operate such linked websites may collect, use, or disclose, secure and otherwise treat personal information. We encourage you to read the privacy policy of every website you visit.

  • How We Obtain Information About You

We may collect Personal Information that you choose to provide to us through the site, including, but not limited to, your first and last name, physical address, email address, photographs, or telephone number, such as when you:

  1. Fill out any information in the Site data fields;
  2. Provide Information in the Site that is then gathered and used by the Learning Language Model (as defined below) in relation to the Services (as defined in the Agreement)
  3. Sign up to receive direct marketing communications on the Site;
  4. Sign up to a feature that we offer on the Site and you provide your Personal Information and additional data in connection with that feature;
  5. Communicate with Us (for example, on a social media platform or by sending us an email); or
  6. Apply for a job through the Artifact Check Career Site.

When You visit our sites, we also may collect certain information by automated means using technologies such as cookies, non-cookie-based tokens, web server logs, tracking pixels, and web beacons. Cookies are files that websites send to your computer or other Internet-connected device to identify your browser uniquely or to store information or settings in your browser. Your browser may tell you when you receive certain types of cookies and how to restrict or disable certain cookies. Please note, however, that without cookies, you may not be able to use all of the features of our site and may not be able to purchase products that use a “shopping cart.” 

The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies we need your permission.  Where permitted by law, we may acquire Personal Information about you from third parties. This may include Personal Information shared between Artifact Check affiliates, publicly available profile information (such as your preferences and interests) on third party social media sites (such as Facebook and Twitter), and marketing lists acquired from third-party marketing agencies. The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies we need your permission.

We may also collect Personal Information in other contexts that we will notify you of at the time.

  • How We Use Information That We Obtain
  1. Information That You Provide to Us:
    1. We may use Personal Information and other data that you provide to us to respond to your inquiry, for example, to contact you about your request, ask a question, provide announcements about products and future events, conduct surveys, consider your application for employment, and contact you for other reasons related to offering and improving our services. We use the Personal Information for these purposes because we have a legitimate business interest in providing services to our customers and other interested individuals that is not overridden by your interests, rights and freedoms to protect Personal Information about you.
    2. In addition to the uses discussed above, we may also use the Personal Information and other data you provide on our site to:
      1. operate, evaluate, and improve our business;
      2. develop new products and services;
      3. perform market research;
      4. advertise and market our products and services;
      5. determine the effectiveness of our advertising and marketing;
      6. analyze our products, services, and websites;
      7. administer the site or develop on our behalf.
      8. We use the Personal Information and other data for the purposes described above because we have a legitimate interest in operating and improving our business that is not overridden by your interests, rights, and freedoms to protect Personal Information about you.
    3. We may also use the information to protect against and prevent fraud, claims, and other liabilities and to comply with or enforce applicable legal requirements, industry standards, and our policies and terms. We use Personal Information for these purposes when it is necessary to protect, exercise, or defend our legal rights or when we are required to do so by law that applies to us.
    4. We also use third-party web analytic services on our site. The service providers that administer those services may use cookies and web beacons to help us analyze how users use the site. The information collected by the cookies and web beacons (including your IP address) is available to the service providers, which use the information to evaluate your use of the site.

  • Information We Share
  1. We do not sell or otherwise disclose Personal Information that you provide to us or that we collect on our site or in our apps, except as described here. We may share Personal Information you provide to us or that we collect on the site or via our apps with:
    1. service providers that perform services on our behalf such as LLM (as defined below), payment service providers, analytics providers, hosting providers, and advisers. All service providers have entered into legally binding agreements requiring them to use or disclose Personal Information and other data only as necessary to perform services on our behalf or comply with applicable legal requirements. Our service providers may be located outside the country, state, province in which you reside (which may, include transfer of Personal Information outside of the country, state, or province in which you reside).
  2. In addition, we may disclose Personal Information about you (a) if we are required or permitted to do so by law or legal process — for example, due to a court order or a request from a law enforcement agency, (b) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, (c) in connection with an investigation of suspected or actual fraudulent or other illegal activity, and (c) in the event we sell or transfer all or a portion of our business or assets (including in the event of a reorganization, dissolution, or liquidation). Your personal information may also be disclosed where necessary for the establishment, exercise, or defense of a legal claim and to investigate or prevent actual or suspect loss or harm to persons or property.
  3. Where a disclosure of our customers’ information is required by applicable law, we notify our customer prior to comply with such requirements (to the extent we are not prohibited from doing so) and co-operate with our customer’s instruction with respect to our response.
  4. We collaborate with a premier large language model (“LLM”), Claude to process the content selected by our users for content generation purposes. It is important to note that this LLM is engaged solely for the processing of our users’ data and does not receive any user information beyond what is authorized by our users. The process for both importing and exporting user-selected data commences only with explicit consent from our users. Our utilization of Claude user data is confined strictly to the described secure import and export functions, ensuring the integrity and privacy of our users’ information.

  • Data Transfers
  1. We may transfer the Personal Information that we collect about you to recipients in countries other than the country in which the Personal Information originally was collected. Those countries may not have the same data protection laws as the country in which you initially provided the personal data. When we transfer your Personal Information to recipients in other countries (such as the U.S.), we will protect that Personal Information as described in this Notice.

  • Adequacy decisions

The European Commission has determined that certain countries outside of the European Economic Area (EEA) adequately protect personal information, which means that data can be transferred from the European Union (EU) and Norway, Liechtenstein, and Iceland to those countries. The UK and Switzerland have adopted similar adequacy mechanisms. We rely on the following adequacy mechanisms:

  • EU-U.S. and Swiss-U.S. Data Privacy Frameworks

As described in our Data Privacy Framework certification, we comply with the EU-U.S. and Swiss-U.S. Data Privacy Frameworks (DPF) and the UK Extension to the EU-U.S. DPF as set forth by the US Department of Commerce regarding the collection, use and retention of personal information from the EEA, Switzerland and the UK, respectively. Artifact Check (and its wholly owned US subsidiaries unless explicitly excluded) has certified that it adheres to the DPF Principles. Artifact Check remains responsible for any of your personal information that is shared under the Onward Transfer Principle with third parties for external processing on our behalf, as describe in this Notice. 

If you have an inquiry regarding our privacy practices in relation to our DPF certification, we encourage you contact Artifact Check utilizing the information herein. Artifact Check is subject to the investigatory and enforcement powers of the US Federal Trade Commission. You may also refer a complaint to your local data protection authority, and we will work with them to resolve your concern. In certain circumstances, the DPF provides the right to invoke binding arbitration to resolve complaints not resolved by other means, as described in Annex I to the DPF Principles.

We currently do not rely on the Swiss-U.S. DPF and the UK Extension to the EU-U.S. DPF to transfer personal information to the U.S.

  • Standard contractual clauses

Standard contractual clauses (SCCs) are written commitments between parties that can be used as a ground for data transfers from the EEA to third countries by providing appropriate data protection safeguards. SCCs have been approved by the European Commission and cannot be modified by the parties using them (you can see the SCCs adopted by the European Commission here, here, and here). Such clauses have also been approved for transfers of data to countries outside the UK and Switzerland. Artifact Check relies on SCCs for our data transfers where required and in instances where they are not covered by an adequacy decision. If you want to obtain a copy of the SCCs, you can Artifact Check utilizing the information herein.

Artifact Check may also incorporate SCCs into contracts with customers of its business services.

  • How Long We Keep Information
  1. The time period for which we keep Personal Information depends on the purpose for which we collected it. In all cases, we keep it for as long as necessary to fulfil the purposes for which we collected it. We will then delete the personal data, unless we are legally required to retain it or if we need to retain it in order to comply with our legal obligations (for example, for tax and accounting purposes).
  2. Subject to any applicable legal requirements, we typically retain Personal Information as follows:
    1. Personal Information and additional data you provide to us through our site and our apps: we keep this Personal Information and additional data for as long as necessary in order to respond to your request, and for a short further period in case you send us further requests.
    2. Personal Information and additional data you provide when you sign up to receive direct marketing communications: we keep most of this Personal Information and additional  data for the duration of our relationship with you until you opt out or we do not have any contact with you for a long period of time.
    3. Personal Information and additional data collected for analytics purposes: we keep this Personal Information and additional data for a short period of time necessary for us to carry out the analytics.
    4. Website logs: we keep site audit logs, which may contain your Personal Information and additional data, for as long as necessary to fulfil the purpose for which it was collected.
    5. We have implemented reasonable administrative, technical and physical measures in an effort to safeguard the Personal Information and additional data in our custody and control against theft, loss and unauthorized access, use, modification and disclosure. We restrict access to Personal Information on a need-to-know basis to employees and authorized service providers who require access to fulfil their job requirements.

  • Your Rights and Choices
  1. If you have signed-up to receive our email communications, you can unsubscribe any time by clicking the “unsubscribe” link included at the bottom of the email. Alternatively, you can opt-out of receiving our marketing communications by contacting us at contact information under “How to Contact Us” below.
  2. If we receive a request from you to access or update personal information we maintain on behalf of a customer, we will direct you to the relevant customer. We will assist our customers wherever possible in responding to individual access requests.
  3. Subject to limited exceptions under applicable law, you have the right to access, update and correct inaccuracies in your Personal Information in our custody or control, and to withdraw your consent to our collection, use or disclosure of your personal information (subject to legal and contractual restrictions). You may request access, updating and corrections of inaccuracies in your Personal Information in our custody or control, or withdraw your consent, by emailing or writing to us at the contact information set out below. We may request certain personal information for the purpose of verifying the identity of the individual seeking access to their Personal Information records.

  • Updates to Our Online Privacy Notice
  1. We may update this Notice periodically and without prior notice to you to reflect changes in our Personal Information practices or relevant laws. We will post the updated version and indicate at the top of the notice when it was most recently updated.

  • How to Contact Us Regarding Privacy Inquiries
  1. If you have any questions or comments about this Notice or any issue relating to how We collect, use, or disclose Personal Information, or if you would like us to update information, we have about you or your preferences, you may contact us. Please include your name and the name of the business to which your request refers. Please send all requests to [email protected]

 

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